Janice Panichello, PhD, MPA
Director of Quality Review,

Tracy Atkins, LMSW
Project Manager

John McNamee, PhD
Senior Health Data Analyst

Laura Sanchez, RN
Healthcare Quality Review Analyst

Angie Heiniger
Project Specialist

EHR Workflow Toolkit

KFMC is happy to make available to you the Electronic Health Record (EHR) Workflow toolkit which consists of two comprehensive tools designed to assist practices document goals and workflows to achieve better success with their EHR selection, implementation and adoption. You are welcome to use this toolkit to assist you with planning your own EHR journey.

Practice and Workflow Redesign is one of the services that KFMC offers as the federally designated Health Information Technology Regional Extension Center (HITREC) for Kansas. If you would like to learn more about HITREC services please contact REC support.

EHR Workflow Toolkit

Overview, Purpose, and Process of the EHR Workflow Toolkit – Outlines the steps involved in the workflow documentation and redesign process, and also provides information on SMART goal setting. Additionally, it gives an overview of the most widely used workflow documentation tools and helps identify ways in which workflows could be redesigned.

EHR Workflow Guiding Questions - Provides guiding questions for a practice to document the present workflows associated with each of its processes in order to evaluate them for improvement and redesign them. It also allows a practice to then document the functional requirements needed within an EHR to implement each of the redesigned workflows.

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Health Information Technology - Services


KFMC’s services are designed to take your organization from its current state – whether you are starting with a paper-based system or just need to optimize your current EHR – to Meaningful Use in order to qualify for the Medicare or Medicaid incentives.

Our Services include:

Education and Outreach: Disseminate knowledge about the effective strategies and practices to select, implement, and meaningfully use certified EHR technology to improve quality and value of healthcare.

National Learning Consortium: Participate in the National Learning Consortium facilitated by the HITRC and share tools and materials developed through the cooperative agreement with other Regional Centers, interested stakeholders, and the public.

Vendor Selection: Help providers select the highest‐value option ‐‐ the option that offers the greatest opportunity to achieve and maintain meaningful use of EHRs and improved quality of care at the most favorable cost of ownership and operation, including both the initial acquisition of the technology, cost of implementation, and ongoing maintenance and predictable needed upgrades over time.

Local Workforce Support: Partner with local resources, such as community colleges, to promote integration of health IT into the initial and ongoing training of health professionals and supporting staff.

Implementation and Project Management: Support end‐to‐end project management over the entire EHR implementation process, including individualized and on‐site coaching, consultation, troubleshooting.

Practice and Workflow Redesign: Support for practice and workflow redesign necessary to achieve meaningful use of EHRs.

Functional Interoperability and Health Information Exchange: Assist priority primary‐care providers in connecting to available health information exchange infrastructure(s).

Privacy and Security Best Practices: Support providers in implementing best practices in the privacy and security of personal health information.

Progress Towards Meaningful Use: Participate in program training and be able to provide their clients effective assistance in attaining meaningful use.

Health Information Technology

KFMC’s Health Information Technology (IT) consultants work directly with clinicians and their staff to optimize the use of electronic health information technologies to effectively enable them to provide quality patient care. Electronic health records (EHRs) play a critical role in the current healthcare environment, improving outcomes for patients’ health as well as public health. EHR data make it possible to measure the quality of care being provided, an essential piece of the puzzle in the latest payment models introduced by the Centers for Medicare and Medicaid Services (CMS) and replicated by other payers. Staying up-to-date with the latest certification standards, specifications, regulations, quality payment programs, incentive programs, and protecting the security and integrity of protected health information is challenging. KFMC Health IT consultants will bring this knowledge to your practice, providing customized assistance to meet your health IT needs.

Services. Many of our services are offered free of charge depending on your eligibility for grant funded assistance. Otherwise, our services are offered on a fee-for-service basis. KFMC Health IT consultants are available to assist with:

  • Information Systems Security Management:
    • Electronic Protected Health Information Security Risk Assessment and Analysis
    • HIPAA Privacy and Security Compliance
    • Security Risk Mitigation Action Plan Development and Management
    • Information Systems Security Policies and Procedures – Review, Development, and Updating
  • Certified EHR Technology (CEHRT) Implementation Readiness Assessment
  • CEHRT Vendor Selection and Implementation
  • Process Analysis and Redesign
  • Medicaid EHR Incentive Program (Meaningful Use)
    • EHR Incentive Program Education
    • EHR Incentive Program Registration and Review
    • EHR Incentive Program (Meaningful Use) Attestation
    • Meaningful Use Monitoring
    • CEHRT Verification and Configuration
  • Health IT Support

History. The American Recovery and Reinvestment Act (ARRA) of 2009 included financial incentives for healthcare providers that attained Meaningful Use (MU) with their Electronic Health Record (EHR) systems. As part of the ARRA, the Health Information Technology for Economic and Clinical Health (HITECH) Act authorized the formation of HIT Regional Extension Centers (RECs) designed to support physician practices in adopting EHR systems and using their current systems to achieve meaningful use.

KFMC was the federally designated REC for Kansas from February 8, 2010, until April 6, 2016. During this time, KFMC Health IT consultants helped over 1,600 Kansas providers select, implement, and meaningfully use Health Information Technology. Additionally, through partnership with the Kansas Hospital Education and Research Foundation, KFMC provided assistance to 95 Kansas critical access and rural hospitals. KFMC also worked with the federally qualified health centers (FQHCs) and rural health clinics (RHCs) throughout our state. The Kansas Association for the Medically Underserved partnered to assist 15 of the 16 FQHCs in Kansas and 91 RHCs.

We are proud of the progress Kansas has made toward the interoperability of electronic health information and the possibilities for quality improvement this transformation provides. We are proud of the role KFMC played in furthering the US Department of Health and Human Services’ triple aim of improving health care quality, improving population health, and reducing unnecessary health care costs. Secretary Burwell’s vision fit nicely with KFMC’s stated mission of leading innovation to improve the quality, effectiveness and safety of healthcare.