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Financial Accountant

Position Description

This position is responsible for performing accounting functions in an accurate, detailed, timely and confidential manner.

Team Function

The mission of the Finance Team is to provide timely and accurate financial information to both internal and external customers. These processes will assist the organization in meeting its goals by monitoring its financial assets, maintaining good relationships with external customers, vendors and taxing authorities.

The primary purpose of the Finance Team is to meet the financial information needs of internal and external customers of KFMC. These expectations will be made clear through continuous communication with vendors, taxing authorities, employees, and KFMC management.

Responsibility of Position

Review all work for accuracy and completeness, following up on all details as assigned. This position will have varied duties and responsibility dependent upon the financial needs of the organization. Duties include performance or backup of the following functions:

Position Functions

  1. Accounts Receivable and Invoicing for all contracts.

    • Ensure all contracts are completely billed.
    • Ensure Billing formulas are set correctly in Billing Master File.
    • Ensure labor rates are correctly applied to labor hours on private review cases.
    • Prepare monthly billings for Coral Initiative.
  2. Payroll - Process and input master, detail file changes including, but not limited to:
    • Maintain leave balances.
    • Direct Deposit set up and changes.
    • Process payroll exceptions.
    • Process paychecks and distribute in timely fashion.
    • Ensure correct 401k deductions, employer match and pension
    • Close Payroll Calendar Year. Includes: Update tax table (Federal and State), update leave table, update any deduction rates that change, roll forward leave and loan balances.
  3. Payroll Taxes:
    • Bi-weekly figure and deposit 941 and Kansas Withholding Taxes
    • Quarterly: SUTA, FUTA, 941
    • Annual 940 FUTA
    • W-2 Processing
  4. Bank Reconciliation:
    • Reconcile manual bank statement each month on a timely basis, including but not limited to:
      • Prepare list of checks voided during the month
      • Enter cash receipts into Costpoint
    • Reconcile Deltek bank statement and post each month.
  5. Inventory and Fixed Assets:
    • Maintain fixed asset/depreciation schedules in Costpoint
    • Maintain inventory records containing:
      • Date purchased
      • Item description
      • Cost
      • Age/condition
    • Prepare annual Shawnee County Personal Property Tax Return.
    • Prepare Government (SDPS) inventory report.
  6. General Ledger
    • Prepare and post Journal Entries & all subsidiary batches.
    • Update new accounts. Create and maintain project/account/org links.
    • Reconcile balance sheet accounts and prepare supporting schedules monthly.
    • Monthly, prepare financial statements and financial reports timely.
    • Create, set-up and input projects for each contract.
    • Create and maintain Project Account Groups (PAGS)
  7. Month End Closing
    • Billing
    • Pool Cost
    • Revenue
    • Reconciliations of Accounts Receivable, Unbilled Receivable and Unearned Revenue.
    • Financial Statements
    • CMS Other Detail Cost and Project Labor reports from Impromptu.
  8. SBA Report
    • Prepare the SBA report Semi-Annually.
  9. Deltek:
    • Provide initial technical support for on-site Finance and Human Resources staff for Costpoint, Impromptu and Time Collection System.
    • Provide staff technical support for Time Collection System.
  10. Time Collection:
    • Maintain Time Collection including: Timesheet schedules, Personal Leave balances, Director Permission/Rights and Reporting.
    • Provide Time Collection training in accordance with CMS requirements.
    • Perform imports from Costpoint to Time Collection to update: Leave balances, new timesheet codes and new contracts.
  11. Keep Finance Director and Finance Team informed of all activities within area of responsibility.

Additional Functions

  1. Impromptu Reports – Create reports for Human Resources and Finance. Update existing reports.
  2. Prepare audit schedules as requested
  3. Assist with audit preparation
  4. Assist in preparation of contractually required financial reports
  5. Provide reports to Finance Director on a monthly basis and as requested
  6. Respond to questions and requests for information from staff and external customers.
  7. Contribute to the achievement of organizational and work team goals by demonstrating awareness of KFMC Values.
  8. Must have ability to perform all functions detailed in Finance Clerk position description and provide backup for this position when necessary.
  9. Other duties as assigned.

Qualifications

Education and Experience

Skills, Knowledge, and Abilities

  1. Attention to detail
  2. Ability to use calculator, personal computer and applicable software, including spreadsheet and accounting software; understand of relational databases.
  3. Ability to detect and reconcile discrepancies in financial records.
  4. Ability to maintain effective working relationships with co-workers.
  5. Ability to prioritize multiple tasks, complete work timely and meet deadlines.

Supervision

Reports directly to the Finance Director.

Submission

KFMC provides excellent benefits. Send resume and salary requirements to HR Director, Kansas Foundation for Medical Care, 2947 SW Wanamaker Dr., Topeka, KS, 66614 or by email.